UREP Guide

UREP 23rd Cycle Guide


Recognizing the importance of introducing research in undergraduate education in Qatar, the Undergraduate Research Experience Program (UREP) engages undergraduates in hands-on research activities under the mentorship of faculty at educational institutions in Qatar. 

Applications for the UREP are accepted by Qatar National Research Fund (QNRF) on a bi-annual basis.



Georgetown University in Qatar 

  • Faculty residing in Qatar deemed as Lead Faculty Member on the proposal.
  • Undergraduates residing in Qatar (at the time of application).

Collaborating Institutions

  • Faculty & undergraduates in Doha, Qatar and Education City 

Minimum Grade Point Average (GPA)

  • Georgetown University in Qatar advises that all students have no less than a 3.0 cumulative GPA.  

Important Dates 

  • Online Registration & Proposal Preparation – Applicable to Faculty and Student:  Monday, April 2nd, 2018, 12 p.m.
  • Deadline for Online Proposal Submission –   Applicable to Faculty and Student:  Monday, April 23rd, 2018, 12 p.m. 

Funds Available 

  • $2,300 for travel and supplies, $1,500 for student support, $1,000 for faculty support


Required Components of the Application

  • Primary  Faculty Member (PFM) and Student(s) (and collaborating faculty if applicable) Registration 
  • Student Information, Frascati Classification & Project Title  
  • Abstract of the Research Project
  • Role of the Undergraduate Researchers 
  • Summary of Expected Benefits 
  • Detailed Budget of Expected Expenses 
  • Timeline/Milestones

View the Request for Proposal


Important Information

The PFM must only choose students participants from his/her own institution. No students from other academic institutions may participate in the submitted proposal without a mentor from that institution.  Faculty and students may however collaborate across institutions.

Proposal Online Submission Process

QNRF has implemented a new online registration process of the UREP proposals that requires the following steps to be followed:

  • The Primary Faculty Member (PFM) must first register himself at https://oss.qgrants.org/, and then choose “Participant” from the dropdown menu. The registration process does require that the resume (CV) is readied in a PDF format before uploading.
  • Participating students must also register at https://oss.qgrants.org/, and then choose “Undergraduate Student” from the dropdown menu, and provide the required data and contact details.
  • The PFM, collaborating faculty members, mentors and students may register at any time. They must all be registered before going on to the next step.
  • Once the online proposal submission is open for this cycle (Monday 12 p.m. April 2, 2018) the PFM would then re-enter the site, choose “Proposal Registration” tab and provide details of the proposal. The PFM would then receive a UREP registration number for the proposal in the format UREP22-NNN-N-NNN by email and by SMS. If a proposal is registered or is submitted twice in the same UREP cycle, the proposal will be eliminated in the screening process and will not be sent to the peer reviewers.
  • Once the proposal is registered, the PFM would then proceed with the rest of the registration process by providing the information on the remaining participants; namely, other (if any) faculty members, collaborating mentors and students by entering their email addresses (their information will be retrieved from their own registration process).
  • In addition to inviting the students to participate in the proposal, and if the PFM intends to nominate a collaborating faculty member or a mentor from non-educational institution (by using their emails), the online system will send an email to all participants informing them of their nomination. It is the responsibility of the PFM to inform all participants in the proposal that they should then login to their respective accounts at the above links (in 3-3-1 or 3-3-3) to their “Welcome to the Submission” page and access the “Participation Requests” tab in order to either accept or decline the nomination. The PFM would not be able to do a final submission of the proposal to the Research Office (RO) until all participants have responded to the PFM’s nomination.
  • The PFM would then upload and submit the completed proposal in PDF format. An empty Word document sample of the proposal may be obtained by pressing Ctrl key and clicking here (or downloading it from the Download Center by clicking here). (See also Appendix 1 below for the required sections and details of the proposal).  It is strongly recommended that PFM does not wait until a few hours before the deadline of 12:00 p.m. noon on Thursday April 23rd, 2018 before completing the submission process as online submission problems were not resolved in such a short time in previous cycles. QNRF would not be able to reopen the online submission after the above deadline.

View the Research Plan Template 


Timeline for 23rd Cycle

Start of proposal online submission: Noon, Monday April 2nd, 2018

Deadline for proposal online submission: Noon, Monday, April 23rd, 2018

Deadline for RO Vetting: Noon, Monday, April 30th, 2018

Ineligible Proposal Notification: May 2018 

 Announcement of Awards: August 2018

 View UREP 22nd Cycle Info Presentation