Employees

Return to Campus
Stay Safe - Return to Campus
Students - Return to Campus
Faculty - Return to Campus
Employees - Return to Campus

Please review and follow all posted protocols and etiquette for private offices and shared spaces. If you have questions about health and safety protocols, managing a partially remote team, or require additional support or resources, please email guqhr@georgetown.edu or call +974 4457 8220.

Office

Important Fall 2021 Dates

New Student Orientation
FY students’ English placement test (depends on NSO schedule)
FY students’ language placement test (depends on NSO schedule)
Sun. Aug. 15 – Thu. Aug 19, 2021
New Student Academic Convocation (First-years)Thu. Aug. 19, 2021
Classes begin. Registration changes accepted – add/drop continuesSun. Aug. 22, 2021
Last day for GU-Q waitlist; Winners may claim a seat until Wednesday, August 25 at 3:45 PM (EST) / 10:45 PM Qatar TimeTue. Aug. 24, 2021
Registration closes at 11:59 PM Qatar time
Last day to drop without the grade of W.
Fri. Aug. 27, 2021
Undergraduate first-year Student Advisory grades dueMon. Sep. 20, 2021
Mid-term break, no classesSun. Oct. 10, 2021 – Thu. Oct. 14, 2021
Classes ResumeSun. Oct. 17, 2021
Registration begins for the following Spring (exact dates TBC)Mon. Nov. 8, 2021
Last day to withdraw from coursesThu. Nov. 18, 2021
Classes endThu. Dec. 2, 2021
Study daysFri. Dec. 3, 2021 – Sat Dec 4, 2021
Exam daysSun. Dec. 5, 2021 – Thu. Dec. 9, 2021
Study dayFri. Dec. 10, 2021
Exam day and end of the semesterSat. Dec. 11, 2021

Click here for the official Academic Calendar

Employee FAQs

As long as health and safety conditions allow and until further notice, the GU-Q building will be open for business Sunday-Thursday, 7:00 a.m. – 5:30 p.m. The evenings and weekends will be dedicated to cleaning and maintenance works. To ensure the health and safety of the entire community, and to minimize the density of people in the building, please do not come to the GU-Q building outside of the aforementioned business hours.

Access to the building is available through the VIP entrance, Car Park 1 (underground),  the Main Entrance (Library), and the loading dock.

There will be access controls for entering the building that will include temperature checks, a green verification on the Ehteraz contact tracing app, and GUID card checks. You must register a temperature of less than 38° C in order to be admitted into the building.

Note: After 4:00 p.m. the Car Park 1 entrance will be closed. You may still park your vehicle but should follow the signs to walk to the loading dock to enter the building.

We will be maintaining 80% capacity on campus, with accommodations for employees in high-risk categories or with other relevant circumstances. Employees who require an accommodation should contact HR.

Employees required to perform their jobs in person, who wish to self-identify as being in a higher risk category due to the COVID-19 situation may request an accommodation by completing this form. Accommodation requests should be based on employee medical conditions or other high risk factors as defined by public health authorities. Individuals who have already submitted accommodation requests to GU-Q HR do not need to complete this form.

As part of the accommodation process, GU-Q HR, in coordination with the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA), may request that an employee provide documentation from a healthcare provider specifying the accommodation needed. Given the confidential nature of medical documentation, requested documentation will be maintained by GU-Q HR and will not be shared with an employee’s supervisor.

Employees who have concerns related to a household member’s medical condition, or who are interested in exploring flexible working arrangements based on childcare or other circumstances, may submit their request to Nicole Heinz in HR via email at nlh33@georgetown.edu.

GU-Q has instituted a number of health and safety measures to minimize the risk of infection, including onsite screening protocols, the mandatory use of face masks, and strict adherence to physical distancing. Please visit the STAY SAFE page for a detailed listing of these measures.

Faculty, students, staff, and contractors are required to wear face masks (made-for-purpose only, no bandanas, no vents) in all public areas of the GU-Q building. This includes the underground parking lot, all entrances, and classrooms. You do not have to wear a mask while working alone in your office or while seated to eat or drink.

When you enter the campus many signs and banners will indicate the distancing rules. Please follow all posted signage for the paths around the building and maintain indicated distances. We continue to work with QF and the other partner institutions to coordinate physical distancing and safety measures across all spaces on campus. Please visit the STAY SAFE page for more details on health and safety measures.

PLEASE NOTE: In the event of an emergency evacuation you should ignore all one-way systems and evacuate using the nearest emergency exit. Please ensure your face mask is on and maintain physical distancing at the assembly points.

The safety measures and PPE (face masks, face shields, etc.) that are in place for faculty, students, and staff, are also available to contractors.

We will follow the Ministry of Public Health’s guidance and protocols for handling confirmed and suspected cases of COVID-19. This includes procedures for reporting, contact tracing, quarantine, and isolation. If a member of our community suspects that they have COVID-19 symptoms, they should contact the Ministry of Public Health hotline at 16000. In addition, they are urged to contact Malgorzata (Gosia) Ledwon in HR via email at ml1736@georgetown.edu.

It depends on your personal circumstances and needs to be determined on a case-by-case basis. Please contact Malgorzata (Gosia) Ledwon in HR via email at ml1736@georgetown.edu.

We are working with QF to see if testing can be conducted in the QF Primary Health Care Center. We will let you know as soon as we have more information.

General health information can be found on the Health Information section of the GU-Q COVID-19 website.

In coordination with their unit heads, faculty and staff should designate one location as the primary work location (e.g. home or office). Keep your main equipment there, using your laptop when working from an alternate location. If your primary work location will be on campus, pack any GU-Q equipment (including cables and accessories), and bring it back to your office on a date agreed on by the IT Team. If you need assistance, please email GU-Q IT at guqhelpcenter@georgetown.edu and you will be offered several appointment slots to choose from.

You may keep your office chair at home for now. If you borrowed it, please inform Facilities Management via email at guqfacilities@georgetown.edu and they will provide you with another one for your office.

Please see the Remote Work Guide for a variety of resources and tips to help you work effectively from home.

As a safety measure, GU-Q is minimizing the number of visitors to the building. Faculty and staff are encouraged to hold meetings with external parties using Zoom rather than in-person. If in-person visits are required, visitor temperature and Ehteraz based vaccination status will be checked and parking must be booked in advance using this link>>

Visit the Doha Metro site to plan your journey, download the app, or look up timings and map info. On campus, visit the transportation page for the map and schedule of the QF Shuttle. Should you have a business need for a driver, they remain available on an on-call basis. Please raise a ticket or contact Dennis at sfsqtransport@georgetown.edu.

Global Café offers food and beverage sales to all members of the community. The vending machines offer snacks and hot drinks. You may also arrange for food to be delivered to the building between 12:00 p.m. and 3:30 p.m. on weekdays. The delivery driver will be directed to the VIP entrance where you should meet them to collect your food. Filicori is now closed and will no longer be available as a food service option in the GU-Q Humanitarium Building.

  • Vaccinated members of the community may dine in the following spaces:
    • Atrium seating areas
    • Outdoor seating areas
    • Private offices
  • Non-vaccinated members of the community may dine in the following spaces:
    • Designated dining areas (see signs in Atrium for available spaces)
    • Outdoor seating areas
    • Private offices

Visit the STAY SAFE page for more details on dining options.

The Library is open to in-person users.  Check here for the most up to date library hours.

If you require books from the Library’s physical collection, they can be requested for pick up at the library or at the VIP entrance by using the Library Item Request Form. For more information, contact the Library via email at https://library.qatar.georgetown.edu/ask-us/

Online Library resources – including e-books and journal articles – are available at anytime from anywhere. See the Library’s guide on how to find online resources for more information. Virtual reference consultations with a librarian via email or live chat (on the Library’s homepage) are available from 9:00 am – 5:00 pm, Sunday to Thursday.

The gym will remain closed. We will reassess gym access  and announce changes as appropriate.

On-Campus Work Environment and Resources

Building Capacity

  • COVID-19 Accommodations
    Employees required to perform their jobs in person, who wish to self-identify as being in a higher risk category due to the COVID-19 situation may request an accommodation by completing this form. Accommodation requests should be based on employee medical conditions or other high risk factors as defined by public health authorities.
  • As part of the accommodation process, GU-Q HR, in coordination with the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA), may request that an employee provide documentation from a healthcare provider specifying the accommodation needed. Given the confidential nature of medical documentation, requested documentation will be maintained by GU-Q HR and will not be shared with an employee’s supervisor.
  • Alternative Work Arrangements
    Employees who have concerns related to a household member’s medical condition, or who are interested in exploring flexible working arrangements based on childcare or other circumstances, may submit their request to Nicole Heinz in HR via e-mail at nlh33@georgetown.edu.

Offices

Physical Distancing and Safety Measures

  • Private offices are single occupancy; meet online or in designated rooms
  • Knock on the door and wait for permission before opening

Hygiene Measures

  • Clear your desk at the end of each workday to facilitate cleaning
  • Use provided disinfectant wipes to keep your workspace clean
  • The schedule for cleaning services including emptying office bins, cleaning offices, and watering plants, will be sent in the weekly newsletter

Shared Spaces

Physical Distancing and Safety Measures

  • Face masks (only made-for-purpose, no bandanas, no vents) are required at all times in shared spaces except while eating or drinking
  • One person per desk and ensure adequate physical distancing
  • Hold virtual meetings instead of using shared spaces whenever possible
  • Be mindful of shared work surfaces and minimize touching shared items
  • Be mindful of movement in shared spaces to avoid crossing paths
  • Maintain a 2 meter space or use provided partition for physical distancing between work spaces and furniture

Hygiene Measures

  • Use provided disinfectant wipes to keep your workspace clean
  • Clear your workspace at the end of each workday to facilitate cleaning
  • Workspaces will continue to be deep cleaned and plants watered

Clean Spaces

Physical Distancing and Safety Measures

  • Face masks (only made-for-purpose, no bandanas, no vents) and physical distancing are required at all times
  • Do not hold meetings in private offices
  • Hold meetings virtually; avoid using conference and meeting rooms if possible
  • For in-person meetings, be aware of posted room capacity limits
  • Meeting owner is responsible for ensuring physical distancing at all times
  • Employees have been provided with their own set of white board markers, erasers
  • To avoid crossing paths, meeting participants should choose a seat starting at the back of the room, and exit starting with the person seated closest to the door
  • Furniture has been arranged 2 meters apart; please do not move

Hygiene Measures

  • Use provided antibacterial screen wipes to clean touch screens
  • Use provided antibacterial wipes to clean workspaces & high-touch surfaces before and after room use

IT Services

Support and Training

  • IT will continue to support all classroom and meeting room requirements remotely or in-person on an appointment basis
  • Faculty training sessions and short video tutorials on the IT website will provide training on new AV technology upgrades in classrooms
  • Support is available to help reinstall office equipment returned to campus after remote work

Sanitizing Electronics

  • Clean GU-Q printers with provided antibacterial screen wipes before and after use
  • Clean your monitor, keyboard, mouse, and workspace with provided antibacterial wipes before and after use

Supplies

  • Office stationery and recalling of storage will be supplied upon request
  • All office supplies will be delivered directly to your office; please contact guqfacilities@georgetown.edu to place an order
  • Use provided antibacterial wipes to sanitize newly delivered office supplies

Pantries

Access and Safety Measures

  • Only office assistants can enter pantries 7:00 a.m. to 4:00 p.m. and they will be on breaks between 11:00 to 11:30 a.m. and 2:00 to 2:30 p.m.
  • Office assistance will provide mail delivery, beverage and pantry services, but no office support such as printing, copying or binding
  • Office assistants will be fully trained in best hygiene practices and procedures
  • Office assistants will wear face masks, and gloves and face shields as needed
  • You may bring food to put in the refrigerator; the office assistant will take it from you and wipe it down before placing it in the fridge
  • Food containers will be wiped down and returned to you by office assistants before they leave each day
  • Pantry refrigerators will be cleaned nightly; no overnight storage

Self Service

  • Pantries can be accessed outside restricted hours
  • Bring and use only your own labeled cups, dishes, and utensils
  • Water coolers will be placed inside the pantry. Please wipe down water coolers with provided antibacterial wipes before and after each use.

This checklist is intended to clarify certain questions you may have, such as what to do if you borrowed office or IT equipment, and highlight certain procedures to consider during this period. In it you will also find general advice and expectations for when you are on campus, as well as links to helpful websites.

Return to Work Checklist

Visit the Health Information page to learn more about:

  • What is COVID-19?
  • Signs and Symptoms of COVID-19
  • Current COVID-19 Statistics in Qatar
  • How to Protect Yourself and Others
  • Mental Wellness and Wellbeing
  • What to Do in Case of Exposure to the Virus
  • Prevention and Treatment of COVID-19
  • Frequently Asked Questions
  • More Guidance on Prevention
  • Other Resources