Students

Return to Campus
Stay Safe - Return to Campus
Students - Return to Campus
Faculty - Return to Campus
Employees - Return to Campus

We look forward to welcoming students to campus this Spring semester. All classes at GU-Q will begin online on January 10. At some point after January 24, select classes will begin to incorporate in-person instruction if health and safety conditions allow, though all classes will remain accessible online throughout the semester. Please note that the below guidance applies only to Spring 2021.

Atrium

Important Spring 2021 Dates

GU-Q building closes for winter breakDecember 17
GU-Q building reopens for studentsJanuary 10
Spring 2021 semester begins (virtual)January 10
Instruction will be completely onlineJanuary 10 – 21
Gradual introduction of in-person instruction beginsJanuary 24
Qatar National Sports Day – no classesFebruary 9
Spring BreakFebruary 28 – March 4
Easter Sunday – no classesApril 4
Last day of Spring semester classesApril 26
Study dayApril 27
Final examsApril 28 -29
Study dayApril 30
Final exams; End of semesterMay 1 – 4

Student FAQs for Return to Campus

What is being done to ensure the safety of the GU-Q community once a return to the building has been authorized?

GU-Q has instituted a number of health and safety measures to minimize the risk of infection, including onsite screening protocols, the mandatory use of face masks (only made-for-purpose, no bandanas, no vents), and strict adherence to physical distancing. Please visit the STAY SAFE page for a detailed listing of these measures.

Have the same measures been adopted by other QF institutions and entities?

We continue to work with QF and the other partner institutions to ensure coordination of physical distancing and safety measures across all spaces on campus.

What will happen if someone in our community tests positive? What if I test positive and can’t attend classes in person? 

We will follow the Ministry of Public Health’s guidance and protocols for handling confirmed and suspected cases of COVID-19. This includes procedures for reporting, contact tracing, quarantine, and isolation. If a member of our community suspects that they have COVID-19 symptoms, they should contact the Ministry of Public Health hotline at 16000. In addition, they are urged to contact Malgorzata (Gosia) Ledwon in HR via email at ml1736@georgetown.edu.

If I test positive, do I have to pay for my healthcare?

Hamad Medical Corporation is the national healthcare system in Qatar, and provides testing and treatment for COVID-19 free of charge or for a minimal fee for all residents of Qatar including GU-Q students. For more information see the Ministry of Public Health. COVID-19 testing for students is also available at QF Primary Health Care Center. There are some private medical facilities that provide testing and treatment for a fee. Private healthcare for COVID-19 is not covered by student health insurance.

Can I come to in-person classes if I previously tested positive for COVID-19?

Qatari public health authorities will make the determination about when someone who has tested positive for COVID-19 may exit self-isolation. GU-Q will follow this determination.

My family recently returned to Qatar from a trip and are subject to quarantine in accordance with government guidelines. Am I also required to quarantine?

Yes. If you are residing with your family, you will also need to quarantine.

Will there be temperature checks, Ehteraz and #CampusClear app checks, and I.D. checks upon entering the building?

Yes, there will be access controls for entering the building that will include temperature checks, a green verification on the Ehteraz contact tracing app, a “CLEAR to go to campus” confirmation from the #CampusClear self-screening app, and GUID card checks. You must register a temperature of less than 38° C in order to be admitted into the building.

How will GU-Q provide safety for service providers?

The safety measures and PPE (face masks, face shields, etc.) that are in place for faculty, students, and staff, are also available to contractors.

When will the Spring 2021 semester begin?

The Spring 2021 semester will begin on January 10 with online classes.

Will all Spring 2021 courses be online?

All courses will start online and remain accessible for online students throughout the semester. Some courses will begin to incorporate in-person elements after January 24, if health and safety conditions allow.

Can a returning student take a leave of absence for the Spring 2021 semester?

Students who are concerned about the Spring plan for their programs are encouraged first to consider part-time status, taking a smaller number of virtual courses to get their life circumstances in order to be able to progress toward completion of their degree. The university offers a broad range of in-person (hybrid) and virtual courses, allowing students to continue to progress toward their chosen degree. Returning students requesting an elective leave of absence or part-time status should contact their academic dean.

How will students know which classes they can take online, and which will incorporate elements of in-person classes?

Hybrid courses are searchable in the course schedule in MyAccess. To view hybrid courses select the Instructional Method of “Hybrid” in the schedule search parameters. Please keep in mind that all classes will remain accessible online for students who cannot return to the classroom.

Which courses are most likely to incorporate in-person elements?

Given physical distancing requirements, smaller classes are more likely to offer in-person elements.

What will in-person (hybrid) classes look like? Will all students in a given class be able to be in the classroom at the same time?

Information about in-person class opportunities will be communicated to you by your professors.

What if I don’t feel comfortable attending in-person classes because I’m worried about my health or the health of a family member?

All classes, resources, and support functions of GU-Q will continue to be delivered online throughout the Spring 2021 semester for students who remain outside Qatar or for those who have concerns about being on campus.

What if I still struggle with my classes due to my health condition?

Students who believe they have conditions that impact their academic performance and their wellbeing can learn about Academic Accommodation and contact the Student Wellness & Counseling Center via email at guqstudentwellness@georgetown.edu for further advice.

Can faculty require students to use their camera during synchronous Zoom sessions?

It is important to acknowledge that much feedback received from instructors and students since going online has noted the need to maximize interaction between instructors and students. Having cameras on was found to facilitate the greatest degree of interaction, reducing the sense of isolation for all, while minimizing distractions.

It is the instructor’s prerogative to either require or not require that cameras be turned on during synchronous Zoom sessions. The instructor’s preference will be stated in the syllabus for each course.

If an instructor requires cameras to be turned on, a student who cannot turn on their camera for technical reasons, or has compelling cultural or personal reasons to not turn on their camera, should first seek to resolve their concerns in consultation with the instructor of the course. If this does not lead to a satisfactory solution, the student must apply in writing for an exemption from their advising dean. If their personal reason is confidential, a student may initiate the application process through the Student Wellness & Counseling Center. Those students granted exemptions will work with their deans and instructors to plan alternatives as needed.

To address more basic privacy concerns, it is recommended that students use a virtual background.

Are students allowed to record Zoom sessions?

Students may not record (audio or video), photograph or take screenshots of any sessions. Any such records, photos, screenshots or other means of recording and/or posting and sharing sessions by any means (including emails, social media platforms) is a violation of the Student Code of Conduct.

In cases where a student has a documented accommodation provided by the Student Wellness & Counseling Center and confirmed by the Office of Academic Services (OAS), the professor will record the class sessions and provide the recording to the student. Professors will make reasonable efforts to accommodate students who face obstacles to participating in Zoom synchronous sessions.

It is the instructor’s prerogative to either record or not record synchronous Zoom sessions. Students will be informed that the session is being recorded.

Will the policies adopted by the University in Fall 2020 related to pass/fail grading and withdrawing from courses be extended to Spring 2021?

Based on student response to the Fall grading policy, and as recommended by the Washington, DC, Campus Executive Faculty, the University will implement a similar grading policy in Spring 2021.

In Spring 2021, undergraduate students will have the option to choose one of two grading frameworks, either:

1. A letter grade (A-F; this is the default grading mode for all courses), or

2. Satisfactory (S); Credit (CR); or No-credit (NC): (S = grades A through C; CR = C-, D+, D; NC = F)

Students can choose to take courses for an S/CR/NC grade anytime between January 17 and April 27. Requests to take a class for an S/CR/NC grade must be submitted no later than 11:59 p.m. AST on April 27. Information about how to submit requests will be forthcoming closer to the start of the Spring semester. Students should contact their advising dean if they have any questions.

Please note the following important points:
– The choice to take a class S/CR/NC can apply to any course: core, major, minor, certificate, or free elective.
– The choice can be made without permission from the deans.
– Once a student has chosen to take a course for an S/CR/NC grade, the decision cannot be reversed. Please take the time you need to make this decision, consulting with your advising dean and your professor(s) if you have questions.
– Courses taken for S/CR/NC grades will not be counted toward the maximum number of Pass/Fail courses a student can take as outlined in the Undergraduate Bulletin.
– The course withdrawal date will also be extended to April 27 at 11:59 p.m. AST.
– Modular courses within the term will have the withdrawal deadline of the last day of class for that module.
– A transcript notation for Spring 2021 will explain that S/CR/NC grading was instituted because of the COVID-19 pandemic.

If you have any questions, please be in touch with your advising dean.

 

Will professors hold office hours online and/or in person?

Professors will hold office hours online, and there may be some opportunity for in-person office hours. Please check with your instructor.

How will I make appointments to meet with my professors?

Professors will adopt different methods to schedule appointments. Please check with each of your instructors.

Can we take online classes at Georgetown in Washington, DC?

Generally, students will not be permitted to take Washington, DC, campus courses. We are exploring options for those GU-Q students who will remain in North or South America during the Spring semester.

Will cross-registration be available in Spring 2021?

Cross-registration is available in Spring 2021. For more information, visit https://www.qatar.georgetown.edu/academics/programs/registrar/cross-registration/ or talk to your advising dean.

Will my advising deans hold office hours online and/or in person?

Most appointments with an advising dean will be held online, though there may be some opportunity for in-person appointments. You can book and select your student appointments on the advising dean’s Google calendar and/or see their scheduled “Zoom walk-in appointments” via their Google calendar link here.

How will I make appointments to meet with my advising deans?

The best way to schedule an appointment with an advising dean is through email. You can also book and select your student appointments on the advising dean’s Google calendar and/or see their scheduled “ zoom walk-in appointments” via their Google calendar link here.

What will be the advising process during add/drop?

We are working to establish an easy way for you to contact your deans during the add/drop week. We will announce this system closer to the beginning of the semester.

Will the library be open?

As of January 10, the Library is open from 8:00 am – 5:30 pm, Sunday to Thursday. Students with semester passes and pre-booked building access passes can enter the Library during their approved time in the GU-Q building to study, log into virtual classes, consult with a librarian, and pick up books.

Students can request physical books from the Library’s collection for pick up in the Library or at the VIP entrance through the Library Item Request Form. Please be advised that due to health and safety precautions, students are not currently able to retrieve books directly from the stacks.

Online Library resources – including e-books and journal articles – are available at anytime from anywhere. See the Library’s guide on how to find online resources for more information. Virtual reference consultations with a librarian via email or live chat (on the Library’s homepage) are available from 9:00 am – 5:00 pm, Sunday to Thursday.

Will I still be able to access accommodations, tutoring, and Writing Center services online?

Yes, the Office of Academic Services is dedicated to supporting student success both online and in person, if the situation permits. Please visit the OAS website for more details.

Will Spring exams be online?

Some exams will be online, some in person. Details of assessments will be contained in the syllabus for each course.

Will we be issued hard copies of books, articles and other materials, or will everything be electronic?

Most course material will be made available in electronic form.

Will there be any changes to the course schedule?

Classes will take place throughout the day and week, just like any other semester. In Spring 2021, classes will meet at the same times as they did in Fall 2020.

Will there be any adjustments to tuition if most of our classes are online?

The Washington, DC, campus has announced a discount of 10% on tuition for undergraduate students not invited to return to the GU Residence Halls. At GU-Q, all of our international students have been invited to return to Education City Student Housing and all students (local and international) will be able to access the resources of the GU-Q building. Therefore the tuition at GU-Q will remain at 100% of the scheduled tuition.

The pandemic has made it difficult for me to get my financial documents and translations of those documents. Will this impact my ability to get financial aid?

GU-Q understands these difficulties and is prepared to be flexible. Please contact your financial aid advisor. You may be asked to submit the documents at a future date.

Will budget cuts impact financial aid that is offered?

No, there are no plans to reduce financial aid. We will continue to process financial aid applications and we are committed to providing support on a need basis. This is in agreement and in coordination with QF.

Will financial aid take into consideration any new financial situation brought about by the pandemic?

Yes, we will review financial aid based on additional documentation and make any needed adjustments. Please contact the Financial Aid Office to let them know.

Will students be allowed access to campus in the Spring?

At all times in the spring semester, the occupancy of the building may not go higher than 50% of the normal occupancy. A system is in place to schedule and manage community access to the building. From Sunday, January 10, students are again able to book a building access pass to visit the GU-Q building for meetings, library visits, or other necessary appointments, and from Sunday, January 24, attend in-person/hybrid classes. Semester passes will be provided to students who need to attend hybrid (in-person) classes. Students who wish to visit the building can reserve a building access pass using the online booking system.  If you have any questions, please send an email to guqevents@georgetown.edu.

Where will students be allowed to park?

As in a normal semester, students will have access to parking in any of the designated student lots across the EC campus. Note: The main (Library) entrance to the building is not currently accessible so it is not advisable to use the QNL car park.

When is the GU-Q building open?

Once students have been informed that they are allowed to access the GU-Q building, they can be in the building during regular business hours: Sunday-Thursday, 7:00 a.m.-5:00 p.m. The evenings and weekends will be dedicated to cleaning and maintenance works. To ensure the health and safety of the entire community and to minimize the density of people in the building, students should not come to the GU-Q building outside of the aforementioned business hours. Students who are enrolled in classes that run past the end of business hours – ending at either 6:45 p.m. or 8:00 p.m. – can be in the building on weekdays until their class session is over.

Will the campus gym be accessible?

Initially the gym will remain closed. We will reassess gym access in the coming weeks and announce changes as appropriate.

Will drop-off be allowed at the VIP entrance?

Yes, drop-off at the VIP entrance will continue once the building re-opens to students. Building hours are from 7:00 a.m. to 5:00 p.m., and entry will be limited to the VIP entrance, Car Park 1 (underground), and the loading dock.

Will the QF shuttle service be operational?

Yes, the QF student shuttle buses are in service. Please visit the transportation page for the map and schedule of the QF Student Shuttle.

Will the student lounge be available?

The Student Lounge, Red Square, gym, and the space in the Women’s Center have been closed for the Fall 2020 semester and until further notice.

What rules will be in place regarding physical distancing measures and will they apply both inside and outside of GU-Q?

When you enter the campus many signs and banners will indicate the distancing rules. Please follow all posted signage for the paths around the building and maintain indicated distances. We are working with QF and the other partner institutions to coordinate physical distancing and safety measures across all spaces on campus. Please visit the STAY SAFE page for more details on health and safety measures.

PLEASE NOTE: In the event of an emergency evacuation you should ignore all one-way systems and evacuate using the nearest emergency exit. Please ensure your face mask is on and maintain physical distancing at the assembly points.

What dining options are available in the GU-Q building?

Global Cafe is open and vending machines offer snacks and hot drinks. Filicori is now closed and will no longer be available as a food service option in the GU-Q Humanitarium Building. Students will receive prioritized seating in the Atrium for dining. You may also arrange for food to be delivered to the building between 12noon and 3:30pm on weekdays. The delivery driver will be directed to the VIP entrance where you should meet them to collect your food. Please visit the STAY SAFE page for more details on dining options.

Will the Rec Center be open?

We are working with our colleagues at QF to determine whether or not access to the Rec Center is possible. We will make an announcement to students as soon as we know more.

Will the Student Center be open?

The EC Student Center is currently open.

Is student housing available for Spring 2021?

EC housing has sufficient capacity for all new and returning international students while still maintaining safe physical distancing requirements. A green verification on the Ehteraz contact tracing app is now required for entry. Students should closely monitor messages from Housing staff for updates.

Will visitors be allowed in the dorms?

No, visitors are not allowed in the Residence Halls.

Can I get an extension for submitting my immunization record because of difficulty getting my records or accessing my healthcare provider/clinics?

We understand that it is difficult at the moment to get all of the documentation you need. If you are experiencing this difficulty, please contact the SWCC at guqstudentwellness@georgetown.edu.

How much does the insurance cost and what if I have other private health insurance but still want to get the insurance purchased by GU-Q?

The annual cost for GU-Q insurance from August 1, 2020 to July 31, 2021 is $420. International and expatriate students are automatically enrolled if they do not have another private insurance. However, they may enroll in the GU-Q insurance policy in addition to their own private insurance if they wish to do so. For more information please contact SWCC at guqstudentwellness@georgetown.edu.

I am an international student. Why am I being enrolled in the GU-Q insurance plan if I am not going to be in Qatar for part or all of Spring semester due to the pandemic?

The GU-Q insurance policy is based on annual enrollment (August 1 to July 31). All students who are enrolled in the GU-Q insurance policy are able to use their insurance worldwide on a reimbursement basis for conditions that are covered in the policy. For more information contact SWCC at guqstudentwellness@georgetown.edu.

Does GU-Q health insurance cover my medical expenses in my home country?

Yes, beginning August 1, 2020, students enrolled in the GU-Q health insurance policy are able to use their insurance worldwide on a reimbursement basis for conditions that are covered in the policy. For more information contact SWCC  at guqstudentwellness@georgetown.edu. Please note that Qatari citizens are not eligible for enrollment in the GU-Q insurance policy. They may purchase their own policy from available insurance companies in Qatar if they wish to do so. See our Student Health Insurance website for more information.

If we are virtual, am I still able to access counseling sessions and the other programming offered by SWCC?

Yes, individual and group counseling, workshops and presentations, and most other SWCC resources will remain available online throughout the Spring 2021 semester. Please contact the SWCC at guqstudentwellness@georgetown.edu if you would like to schedule an appointment or if you have any questions. More information about counseling and other services provided by SWCC is on the Student Wellness & Counseling Center website.

What sorts of extracurricular activities will be available?

Student clubs and organizations will continue to meet and conduct their programming online. Some activities will be conducted outdoors. Once the building opens up to students, there may be opportunities for very small groups to get together in person, but these opportunities can only happen within appropriate physical distancing and safety protocols. Stay tuned for announcements about the possibility of athletic clubs and teams for Spring 2021.

Will student clubs and organizations be allowed to order food on campus?

As most programming will continue to be online with only occasional opportunities for small-scale meetings, food will play a much smaller role in student clubs and organizations. At this time, food orders for club activities will not be allowed. This measure may be adjusted depending on health and safety conditions.

Will I be able to participate in student employment?

Student employment will continue both in person and online. Please remember that to qualify for student employment, the student must be physically present in Qatar during the term of their employment

Will university-sponsored student travel be permitted in Spring 2021?

No, university-sponsored student travel will not be permitted. This includes the cancellation of study abroad and exchange programs.

Will there be a Zones of Conflict, Zones of Peace class and trip in Spring 2021?
What about the Community Engagement Program class and trip?

These programs will not run in the 2020/2021 academic year. There will, however, be opportunities for students to engage online with both local and international communities throughout the year.

Will the GU-Q MUN run this year?

Yes, Model United Nations will be virtual in Spring 2021.

What is GU-Q’s travel policy?

GU-Q has suspended all university-sponsored student travel including travel related to academic programs until further notice and through the upcoming Spring 2021 semester. This includes the cancellation of study abroad and exchange programs. You are advised not to travel outside of Qatar at all, if possible, due to ongoing travel restrictions that may complicate your return and potentially impact your student employment. A leave notification is required if you do decide to leave Qatar.

I am currently outside of Qatar. How do I obtain approval to enter Qatar?

The entry permit depends on how long you have been outside Qatar and whether you have a Qatar ID already.

If you departed from Qatar after November 29, 2020, you can print your Exceptional Return Permit at this portal. 

If you have not been in Qatar for the Fall 2020 or left prior to November 29, please email Angela Marongiu, Office of Student Life, at am3991@georgetown.edu for instructions regarding your entry permit.

When I arrive in Qatar, will I have to be in quarantine?

Yes, the State of Qatar mandates some form of quarantine for all people entering the country. Only travelers coming from a “Green country list” are eligible for home quarantine. If you travel from a country that is not on the Green list you will have to quarantine for one week in a state-approved hotel. QF will cover the expense of quarantine only for those students in the residence halls who have not traveled to Qatar since August 2019. We will contact you if you are in this category.

Do I still need an Exceptional Entry Permit or Re-entry Permit? 

If you have not been to Qatar since August 2019, you still need an EEP. Please send Omar Al-Swadi your confirmed flight ticket and he will apply for an entry permit for you. If you left Qatar in December 2020 and plan to come back, you can download a re-entry permit after you leave Qatar. You must log into this portal and print the entry permit. If you have any issues, please email Omar Al-Swadi at oma6@georgetown.edu for assistance. 

If I am unable for logistical reasons to arrive in Qatar, is it possible for me to come mid-semester?

Yes, you can come after the semester begins, but please notify Angela Marongui, Office of Student Life, at am3991@georgetown.edu so that you receive the latest information about re-entry permits and quarantine options.

If I am unable to return to Qatar, can I take all of my classes online?

Yes, all resources, support, and courses will remain available online throughout the Spring 2021 semester.

 

Student Contacts and Resources

The Office of Academic Services (OAS) will provide all academic support services virtually and will add in-person appointments as the circumstances allow. Tutoring appointments for the Writing Center and OAS can be made through our WCOnline appointment booking system available on the OAS website. Academic accommodations and arrangements for in-person testing will be available as required.

The Office of Academic Services (OAS) continues to provide students with high quality support in all contexts whether the university follows an in-person, online, or a hyflex plan. We will begin the semester holding appointments online and our services will evolve as the return to campus plans unfold.

You can address specific questions or concerns to:

  • OAS Tutoring, Disability Support and Accommodations
    Laura Hiatt – Associate Director of Academic Services
    Email: lph32@georgetown.edu
  • Writing Center
    Kerry Sauer – Writing Center Coordinator
    Email: kas433@georgetown.edu
  • Economics Support and Specific Courses
    Samreen Khan – Economics Support Coordinator
    Email: sk835@georgetown.edu

The staff of the Department of Student Development are all available via email or Zoom. Please reach out anytime to help us ensure that we are meeting your co-curricular needs. Send any Zoom events to GUQConnect@georgetown.edu by Thursday for publication in the weekly newsletter the following Sunday.

For information on:

  • Student Life & Student Code of Conduct
    Naila Sherman
    Director of Student Life
    Email: nhs2@georgetown.edu
  • Housing, Immigration, & Emergency Contact Information
    Angela Marongiu
    Student Support Manager
    Email: am3991@georgetown.edu
  • Georgetown Leadership Track, Senior Class Committee
    Afsha Kohli
    Associate Director of Operations for Student Development
    Email: ak427@georgetown.edu
  • Student Clubs & Activities, GUQConnect Newsletter
    Uday Rosario
    Assistant Director for Student Programs
    Email: ur8@georgetown.edu
  • Career Services [Book an appointment here >>]
    Mohammed Shehada
    Associate Director for Student Professional Development
    Email: ms4534@georgetown.edu
  • Student Employment
    Eman Thowfeek
    Student Development Coordinator
    Email: et457@georgetown.edu

The Student Wellness & Counseling Center (SWCC) continues to provide holistic wellness services for GU-Q students. Staff are holding regular working hours and are available via phone, email, or Zoom. Online tools and resources to help you cope with stress and academic performance can also be found here >>.

The academic advising and transcription function of the university continues to be available online. Please reach out for any information or assistance.

  • As of January 10, the Library is open from 8:00 am – 5:30 pm, Sunday to Thursday. Students with semester passes and pre-booked building access passes can enter the Library during their approved time in the GU-Q building to study, log into virtual classes, consult with a librarian, and pick up books.
  • Students can request physical books from the Library’s collection for pick up in the Library or at the VIP entrance through the Library Item Request Form. Please be advised that due to health and safety precautions, students are not currently able to retrieve books directly from the stacks.
  • Online Library resources – including e-books and journal articles – are available at anytime from anywhere. See the Library’s guide on how to find online resources for more information. Virtual reference consultations with a librarian via email or live chat (on the Library’s homepage) are available from 9:00 am – 5:00 pm, Sunday to Thursday.

You are advised that travel is complicated by ongoing travel restrictions both within and outside of Qatar that may jeopardize your ability to return. If you feel there is a compelling reason to travel, please contact Naila Sherman at nhs2@georgetown.edu before making any plans, and be sure to consult with your family.

 

 

All scheduled outpatient appointments will be conducted via phone. More info here >>>

  • To book an appointment:
  • Email: qfphcc@qf.org.qa
  • Phone (+974) 4454 1240 or (+974) 4454 1244