| Honorarium Agreement | Agreement template to be completed by non-GU employees traveling to Doha for all honoraria and honoraria-related travel expenses. Accurate contact and bank details are required. Amount agreed, date, and location of the service are required. |
| Honorarium Eligibility Form | Template to be completed by non-GU employees traveling to GU-Q for all academic-related honoraria to verify eligibility to receive an honorarium. |
| Purchase Requisition Form | Template to use by the department required for any purchase request over $500.00. |
| Sole Source Justification | To provide justification for sourcing from a specific supplier or sole supplier. |
| Interdepartmental Invoice Form | To request departmental marketing giveaways from the GU-Q bookstore. |
| Mileage Reimbursement | Template for the travel log attachment to the Employee Expense Report Reimbursement Form to get reimbursed for the cost of mileage incurred for business travel. |
| Missing Receipts Memo | To document missing receipts. |
| Expense Reimbursement Form | For employee’s business and travel reimbursement. To convert currencies other than USD/QAR, please click here. |
| Cash Advance Request Form | To request a cash advance, see Cash Advance Policy |
| Petty Cash Request Form | To request reimbursement for minor miscellaneous business-related expenses not related to travel. The petty cash limit is QAR300. |
| Gifts Disclosure Form | Form to be filled by employees receiving a gift. |
| Journal Voucher spreadsheet | Template to transfer a charge from one cost center to another. Please download the excel file. |
| Procard Cash Request Form | To request cash withdrawal up to max $2500. It has to be submitted per request, country, and dates specified. Please allow 2 weeks turnaround time. |
| Procard Cash Withdrawal Reconciliation Form | For listing expenses paid through procard cash withdrawal. |
| Procard Missing Receipt Form | Use when receipt(s), or supporting documentation for a procard transaction is missing. |
| Procard FAQ’s | Frequently asked questions and answers listed pertaining to procard related topics. |
| Catering List | All catering suppliers which are registered in GMS must be processed through GU-Q Accounts Payable to avoid duplication of payment. For orders above $500 must submit a purchase requisition. |
| Supplier Conflict of Interest Disclosure Form | All suppliers interested in conducting business with Georgetown University in Qatar (GU-Q) must complete and return this form (Supplier Conflict of Interest Disclosure Form) to the Procurement Unit in the Office of Finance and Research Compliance in order to do business with the university and/or be eligible to be awarded a contract. |
| W-8BEN (for non-U.S. – individuals) | Tax Form to be completed by individuals to certify their Non-American status. |
| W-8BEN-E (for non-U.S. – Entities) | Tax Form to be completed by International business entities outside the U.S.A. |
| W-8EXP | Tax Form to be completed by governmental/tax-exempt and other related organizations outside the U.S.A. |
| W9 (for U.S. based) | Tax Form to be completed online only by Individuals/Business entities within the U.S.A. |
