Cross-Registration

Cross-Registration

Starting with the second (sophomore) year, GU-Q students may enroll in classes at other Education City schools pending space available in the class, and the approval of an academic advisor and the Associate Registrar for GU-Q. Students may not take more than one consortium/cross-registration class in a semester, and may not take more than four such courses over the period of their degree. Courses taken through cross-registration should be in the area of “enrichment” – ordinarily, a student will not be allowed to take part of their core or major requirements at another university. (See the Undergraduate Bulletin for further information on policies)

GU-Q students may not cross-register if:

  • they are in the first year of studies
  • they have taken the same or a similar class previously
  • they are requesting a class which is the same as/similar to one offered at Georgetown
  • they are requesting a class that is not deemed equivalent to a Georgetown three-credit class, except for approved 1 credit courses.

Applying for a Cross-registration class

  • Complete and sign the Education City Cross-registration form. This is the only form that will be accepted, and must be completed online and printed off for appropriate signatures. Old/handwritten forms will not be accepted. In addition, you must submit a copy of your passport with the registration request form. Forms will not be accepted if they are incomplete in any way.
  • Registration at the university in which you plan to enroll is on a first-come, first-served basis. Once your form has been signed by your dean and then by the Associate Registrar for GU-Q, you will then need to take the form to the host university to be registered for the course.
  • The host university will advise you if your application is successful.
  • Once your cross-registration course enrollment is confirmed by the host university, you must submit the full course information (host university, course name, course number, days and times class meets, credit hours) to the Office of the Registrar for GU-Q to have the course added to your academic record.
  • Should you subsequently wish to withdraw from a cross-registered course in which you are enrolled, you must notify both the host institution and the Office of the Registrar for GU-Q of your intention to withdraw.

Reminder: By enrolling at another university in Education City, you are agreeing to follow their university rules and policies, which includes attending classes even if GU-Q is closed. Not all universities follow the same academic calendar and you must adhere to the requirements and schedule of the host university.

Spring 2024 Cross-registration Course List

Below you will find information on the courses available for cross-registration by other universities in Education City for the Spring 2024 term. All courses are subject to space availability and pre-requisites being met.

Georgetown University in Qatar (GU-Q):

  • Click here for the Course schedule. Select “Part of Term” = SFS Qatar.
  • The Spring 2024 schedule will be published on Friday, October 27, 2023. A list of courses open to cross-registration will be made available by November 20, 2023.
  • Students wishing to take an ARABxxx or FRENxxx course in Spring  MUST have been registered for the previous level language course in the preceding Fall semester, or placed at the relevant level for Spring
  • GUQ will begin receiving the cross-registration forms for Spring 2024 via email to the Associate Registrar at GU-Q from Monday November 19, 2023. The forms should be complete with a clear, legible copy of the passport and sent as a single file attachment to an email. Please name the file with the following convention: Last Name_First Name.Home University to Host University.Semester for example Brown_John.NUQ to GUQ.Spring24.
  • Incomplete forms will be returned to the student. Forms must be typed – handwritten forms will not be processed.
  • The last day to receive cross-registration forms for Spring 2024 will be 3:00pm on Thursday, December 7, 2023.
  • Classes start on Sunday, January 7, 2024.
  • Registration depends on available seats in the required course (including language courses, but excluding joint programs)..
  • Students will be given a GU-Q student ID card for access to the building and Library. This must be returned by the end of the semester, in order for your transcript to be issued. Students must complete the clearance form that can be found here.

Carnegie Mellon University in Qatar (CMU-Q):

  • Spring 2024 course schedule is available at: https://enr-apps.as.cmu.edu/open/SOC/SOCServlet/search (Teaching Location: Doha, Qatar).
  • Spring 2024 course schedule will be available on October 23, 2023.
  • Student to email the completed cross registration application form with a copy of the passport to qatareducationform@andrew.cmu.edu .
  • CMUQ will start accepting cross registration forms for Spring 2024 from Monday, November 19, 2023 until Sunday, December 17, 2023.
  • CMUQ will start its Spring term on Sunday, January 7, 2024. Course Modality modes are indicated as part of the course listing at the weblink above.
  • Note that CMUQ’s courses are delineated by “units”. Generally, a “9 units” course at CMUQ is equivalent to 3 credit hours at GU-Q.

Northwestern University in Qatar (Northwestern Qatar):

  • Spring 2024 Course Schedule is available from Sunday, October 17, 2023, at https://my.qatar.northwestern.edu/academic-resources/courses/courses-offered/index.html
  • Choose only from courses indicated as “Open to Cross Registration” on the timetable.
  • NUQ will start accepting cross-registration applications depending on seat availability on Sunday, November 26, 2023.
  • Cross-Registration forms will be accepted only if seats are available in the requested course. Deadline to submit cross-registration applications is Thursday, December 14, 2023, at 12:00pm.
  • Cross Registration Forms must be submitted by email at: studentrecords@qatar.northwestern.edu.
  • Incomplete forms will be returned to the student.
  • First day of Classes: Sunday, January 7, 2024. Last day of Classes: Thursday, April 25, 2024. Final Exam week April 28 – May 2, 2024

Texas A&M University in Qatar (TAMU-Q):

  • The schedule of classes offered can be viewed online here beginning Sunday, November 19, 2023. Please remember to select “Spring 2024 – Qatar” from the drop-down menu.
  • Spring classes begin Sunday, January 7, 2024 and the semester ends on Wednesday, May 1, 2024.
  • TAMUQ’s online application for cross-registration will open Sunday, November 19, 2023 for Education City students.
  • The deadline for submitting cross-registration applications is Thursday, December 14, 2023 at 4:00 p.m. To apply for cross-registration, you must:
  • Complete the cross-registration online application.Complete the Education City cross-registration request form.
  • Email the digitally signed and approved cross-registration request form and a copy of a valid passport to records@qatar.tamu.edu.
  • Note that US federal law requires TAMUQ, as an engineering school, to comply with export control policies related to information and technology. Therefore, students from certain countries may be required to submit additional documentation before being permitted to register for TAMUQ courses.
  • Any questions about cross-registration should be directed to records@qatar.tamu.edu.

Virginia Commonwealth University in Qatar (VCUArts Qatar):

  • Course Schedule. Please check the column “Open to Cross Registration” on the Course Schedule. Only courses marked with “Yes” in this column are open to Cross Registration. The Course Schedule is available from your Home University Registrar and remains subject to change.
  • Cross-Registration Forms are accepted starting Monday, November 19, 2023 until Thursday, December 7, 2023, at 3:00PM
  • A Math Placement Test is required for registration in MATH or STAT courses (other than MATH 001). The test is usually held only for the Fall semester, generally in early August.
  • An Arabic Placement Test is required for registration in ARBC courses. The test is usually held only for the Fall semester, generally in early August.
  • Registration for Cross Registration will commence on Thursday, December 7, 2023.
  • Completed Cross Registration forms, including requisite approval signatures, must be submitted to the VCUarts Qatar’s Department of Enrollment & Registration Services by email to Sylvia D’Souza, Senior Specialist, at sdsouza@vcu.edu. Cross Registration forms which are not completed in full, missing requisite signatures, or missing the passport copy will not be accepted or processed.
  • All formalities re Cross Registration of EC students at VCUarts Qatar are handled exclusively by the Department of Enrollment & Registration Services.
  • Spring Classes start on Tuesday, January 9, 2024.
  • Course instruction mode is expected to be in-person/in-classroom unless otherwise noted on the Course Schedule.
  • Registration for courses is conditional on the availability of seats.
  • Students who can be cross-registered in their preferred courses at VCUarts Qatar will be provided with a VCU-ID number as well as a VCU email address. Students must activate their VCU email. The VCU email is used for all official communications by the university, including by instructors.
  • VCUarts Qatar’s Department of Enrollment & Registration Services will notify students as to whether or not a student has been granted a seat in cross-registration status in the course(s) of interest.
  • Note that VCUarts Qatar complies with FERPA (US federal law) and the Virginia Code (Virginia state law) as it regards students’ right to privacy of their educational records and contact information.

Weill Cornell Medicine College – Qatar (WCMC-Q):

  • Spring 2024 course schedule – TBC
  • Forms may be submitted to the Office of Registrar at registrar@qatar-med.cornell.edu between November 8 and December 8, 2023. The forms should be complete with a copy of passport and sent with the attachments in a single email. Incomplete forms will be returned to the student.
  • Classes start on Sunday, January 7, 2024.
  • Students will be given a WCM-Q student ID card to access the building and library. The ID’s will be de-activated by the end of the semester.
  • If you are interested in cross-registering at WCM-Q, please contact Dr. James Roach at jar2038@qatar-med.cornell.edu. He will be happy to answer any of your questions regarding scheduling.

Fall 2023 Cross-registration Course List

Cross Registration Processes and Course Listings – for FALL 2023 and by Institution

Below you will find information on the courses available for cross-registration by other universities in Education City for the FALL 2023 term. As mentioned above, registration for courses in Cross Registration status is subject to the availability of seats and to course pre-requisites being met.

Carnegie Mellon University in Qatar (CMUQ):

(updated March 23, 2023)

  • Fall 2023 course schedule will be made available by Monday, March 7, 2023, at:
  • https://enr-apps.as.cmu.edu/open/SOC/SOCServlet/search (Teaching Location: Doha, Qatar).
  • Student to email the completed cross registration application form with a copy of the passport to enrollment@qatar.cmu.edu
  • CMUQ will start accepting cross registration forms for Fall 2023 from Wednesday, April 26, 2023 until Thursday, June 29, 2023.
  • CMUQ will start its Fall term on Sunday, August 20, 2023.
  • Note that CMUQ’s courses are delineated by “units”. Generally, a “9 units”-course at CMUQ is equivalent to 3 credit hours at VCUQ.

Georgetown University in Qatar (GUQ):

  • Click here for the Course schedule. Select Part of Term = SFS Qatar for the Qatar campus courses.
  • The Fall 2023 schedule will be published on Friday, March 24, 2023. Most courses are open for cross-registration, provided the student meets the course pre-requisites and/or course restrictions, and seats are available. Courses NOT open for cross-registration include Proseminar (INAF1010), Writing classes (WRITxxxx), Problem of God (THEO1000), and Science classes (usually INAF1810). Other courses may be restricted on an ad hoc basis per semester.
  • Students wishing to take an ARABxxx or FRENxxx course MUST take a language placement test – no exceptions. The test is usually held only for the Fall semester. Students should contact GU-Q about the placement test timing.
  • GUQ will begin receiving the cross-registration forms for Fall 2023 via email to the Office of the Registrar at GU-Q from Wednesday, April 26, 2023. The forms should be complete with a copy of passport and sent with the attachments in a single email.
  • Incomplete forms will be returned to the student.
  • The last day to receive cross-registration forms for Fall 2023 will be 3:00pm on Thursday, June 29, 2023. Students will be notified if they have a place after 30 July 2023.
  • Classes start on Sunday, August 20, 2023.
  • Registration is dependent on seats being available in the required course (including language courses).
  • Students will be given a GU-Q student ID card for access to the building and Library. This must be returned by the end of the semester, in order for your transcript to be issued. Students must complete the clearance form that can be found here.

Hamad Bin Khalifa University (HBKU):

  • Georgetown students will require special permission to enrol in undergraduate courses at HBKU. Students interested in taking a course at HBKU must consult with their advising dean first.
  • The Course Schedule is listed online at this link.
  • Fall 2023 classes start Sunday, August 20, 2023.
  • HBKU academic calendar is listed here.
  • HBKU will begin receiving cross-registration applications from Sunday, April 16, 2023 until Thursday, August 17, 2023.
  • A copy of the student ID or passport must be attached to the Cross Registration Forms.
  • Cross Registration Forms (and ID/passport copy) must be sent to the HBKU registration team at registration@hbku.edu.qa.

Northwestern University in Qatar (NU-Q):

  • Fall 2023 Course Schedule is available at: https://my.qatar.northwestern.edu/academic-resources/courses/courses-offered/index.html
  • Check the timetable and choose only from courses indicated as “Open to Cross Registration” on the timetable.
  • NU-Q will start accepting cross-registration applications depending on seat availability on Sunday, July 2, 2023.
  • Cross-Registration forms will be accepted only if seats are available in the requested course.
  • Deadline to submit cross-registration applications is Thursday, July 27, 2023, 12:00pm.
  • Cross Registration Forms must be submitted by email at: studentrecords@qatar.northwestern.edu.
  • Incomplete forms will be returned to the student.
  • First day of Classes: Sunday, August 20, 2023.

Texas A&M University at Qatar:

  • The schedule of classes offered can be viewed online here beginning on or around Sunday, April 9, 2023.
  • Please remember to select “Fall 2023 – Qatar” from the drop-down menu.
  • Fall classes begin Sunday, August 20, 2023 and end Sunday, December 3, 2023, with Finals from December 5-11, 2023.
  • TAMUQ’s online application for cross-registration will open Sunday, June 18, 2023 for Education City students.
  • The deadline for submitting cross-registration applications is Thursday, August 3, 2023 at 4:00 p.m.
  • To apply for cross-registration, you must:
    * Complete the cross-registration online application.
    * Complete the Education City cross-registration request form.
  • Email the digitally signed and approved cross-registration request form and a copy of a valid passport to records@qatar.tamu.edu.
  • Note that US federal law requires TAMUQ, as an engineering school, to comply with export control policies related to information and technology. Therefore, students from certain countries may be required to submit additional documentation before being permitted to register for TAMUQ courses.
  • Any questions about cross-registration should be directed to records@qatar.tamu.edu.

Weill Cornell Medicine – Qatar (WCM-Q):

Virginia Commonwealth University School of the Arts in Qatar – VCUarts Qatar:

  • Course Schedule. Please check the column “Open to Cross Registration” on the Course Schedule. Only courses marked with “Yes” in this column are open to Cross Registration. The Course Schedule is available from your Home University Registrar and remains subject to change.
  • Cross-Registration Forms are accepted starting Wednesday, April 26, 2023 until Monday, July 31, 2023.
  • A Math Placement Test is required for registration in MATH or STAT courses (other than MATH 001). The test is usually held only for the Fall semester, generally in early August.
  • An Arabic Placement Test is required for registration in ARBC courses. The test is usually held only for the Fall semester, generally in early August.
  • Registration for Cross Registration will commence on Tuesday, May 9, 2023.
  • Completed Cross Registration forms, including requisite approval signatures, must be submitted to the VCUarts Qatar’s Department of Enrollment & Registration Services by email to Sylvia D’Souza, Senior Specialist, at sdsouza@vcu.edu. Cross Registration forms which are not completed in full, missing requisite signatures, or missing the passport copy will not be accepted or processed.
  • All formalities re Cross Registration of EC students at VCUarts Qatar are handled exclusively by the Department of Enrollment & Registration Services.
  • Fall Classes start on Sunday, August 20, 2023.
  • Course instruction mode is expected to be in-person/in-classroom unless otherwise noted on the Course Schedule.Registration for courses is conditional on the availability of seats.
  • Students who can be cross-registered in their preferred courses at VCUarts Qatar will be provided with a VCU-ID number as well as a VCU email address. Students must activate their VCU email. The VCU email is used for all official communications by the university, including by instructors.
  • VCU arts Qatar’s Department of Enrollment & Registration Services will notify students as to whether or not a student has been granted a seat in cross-registration status in the course(s) of interest.
  • Note that VCUarts Qatar complies with FERPA (US federal law) and the Virginia Code (Virginia state law) as it regards students’ right to privacy of their educational records and contact information.