Research Administration

Post-award activities are those processes and activities that take place after the grant, contract or cooperative agreement has been awarded to the University and a cost center has been established in the University’s financial system.

The Office of Finance and Research Compliance function facilitates and administers external and internal research funding, ensures compliance with sponsored research programs and the ethical conduct of research.We should also be contacted for issues pertaining to expenses that have been charged to your account, invoices to the sponsor, payment of subcontractor invoices, financial reporting, and auditing.

After an award has been accepted, we assist the principal investigator in managing his or her grant by clarifying regulations, procedures, and sponsor policies and conditions, as well as consulting on such matters as cost allowability, purchasing, travel, hiring research personnel on the grant, and helping resolve administrative problems which may arise during the course of the project.

It is our responsibility to ensure consistency and compliance with funding agency regulations and University policies as well as serve as the liaison between the funding agency and the principal investigator on administrative and financial queries. Monitors sponsored projects for compliance with sponsor terms and conditions and University policies, and handles financial and administrative queries and matters including budget modifications, budget re-allocations, no-cost extensions, sub recipient monitoring, reporting and coordinating the closing out of projects among other administrative issues. 

Responsibilities of the Principal Investigator

The Principal Investigator is responsible for:

  • Conducting the project in accordance with the proposal and the terms of the award. If it becomes necessary to significantly change the scope of work of the project, the sponsor’s written approval must be obtained.
  • Managing the resources of the project so as to ensure timely and successful completion of the project.
  • Filing all appropriate technical reports as required by the award document.
  • Reporting any inventions and or scientific discoveries made during the course of the project to the Office of Technology Commercialization.
  • Complying with sponsor and University policies.

1. Faculty Research Grants (FRG)

For the Academic Year 2020-2021, the FRG and conference funding is combined and capped at $10,000. Faculty may direct up to $4,000 of the funds toward conferences. The combination of FRG and funds for conferences cannot exceed the overall $10,000 cap.

There will be exceptionally two deadlines for submission of FRG applications for the AY 2020-2021: September 30, 2020 and January 10, 2021.

The following is an important list of general terms and guidelines for the expenditure of funds on the FRG:

Before making any purchases or hiring GU-Q students, consult with the Office of Finance and Research Compliance @ sfsqgrants@georgetown.edu about the process for reimbursement of expenses, purchase of supplies, including the hiring of student research assistants.

The moratorium on university-sponsored travel remains in effect until further notice. Travel arrangements cannot be made at this time. When travel resumes, please contact sfsqgrants@georgetown.edu for assistance.

Hiring External Contractors

Activities that requires the hiring of a consultant (for example, an editor or an external research assistant) or a vendor (such as a publisher or a survey research firm) must be governed by a contract approved by the university before any work begins.  Please contact sfsqgrants@georgetown.edu as soon as possible to arrange for an approved contract based on your needs and university policy. Under no circumstances should a promise of payment be made or work be conducted prior to having an approved contract in place.

Institutional Review Board (IRB)

The Qatar Ministry of Public Health and Georgetown University policies require that an Institutional Review Board (IRB) vet all research involving human subjects.   If your research involves human subjects, expending funds under FRG is only possible if IRB approval is complete and documented, before human subject research begins. Please consult with consult with the IRB office at sfsqirb@georgetown.edu  as soon as possible to discuss the procedure for securing IRB approval. For more information, please visit: Institutional Review Board

2. NPRP

NPRP is the flagship funding program of QNRF. Awards are made annually ranging from US$ 20,000 up to US$ 200,000 per year, for research project periods of one, two, three or four years. For more information, visit: National Priorities Research Program (NPRP).

3. UREP

The Undergraduate Research Experience Program (UREP) promotes “Learning by Doing” and “Hands-On” mentorship activities as effective methods for undergraduate education. In addition to a research-based education, students (awardees of this grant) will gain experience with team-based research collaboration with faculty, postdoctoral fellows, graduate students, and other undergraduates or research staff in Qatar.

For more information, visit the QNRF website: Undergraduate Research Experience Program (UREP).

Compliance and Allowable Expenses