Hiring Procedures

Hiring managers must ensure that all departmental approvals have been met before submitting a vacancy to the Student Employment Office

  1. Determine the wage level for the position, either Level 1 (entry-level or semi-skilled) or Level 2 (skilled).
  2. Forward a completed Position Description Form to the Student Employment Office at guqse@georgetown.edu for advertising.  
  3. All positions must be advertised, and all candidates must be given equal consideration. Earmarking positions for specific students is not permitted. If targeting students in specific years, please include a rationale for this on the Position Description Form under “Requirements” section.  
  4. The Student Employment Office will advertise job openings via the student list serve.  Students submit resumes and other required documents to the Student Employment Office at guqse@georgetown.edu. The Student Employment Office will collect all requested documents and forward these to the hiring manager immediately following the application deadline.  
  5. The hiring manager conducts interviews and offers position to the successful student(s.)
  6. The hiring manager notifies unsuccessful applicants that a decision has been made. If requested, the hiring manager may provide feedback to unsuccessful candidates so that they can improve their application and interviewing skills in the future.
  7. Determine the adjusted hourly wage. (If rehiring, add 5 QR to the base wage for every two semesters worked in the same department, not including summers. Partial semesters count as full semesters.)  
  8.  Student employee (new hires and rehires) and hiring manager complete their respective on-line hiring forms.
  9. Students submit the required financial documents, including tax forms, bank deposit form, and passport copy, by digitally completing and signing the forms and emailing it to Student.nsgtsslsfkfhyg4x@u.box.com.  The file must be titled as “Last Name_First Name Form Name”

Please note:

  • Students may work no more than 20 hours per week during the Academic Year, no more than 40 hours per week during the summer or spring breaks, and no more than 30 hours per week during Ramadan.
  • Hiring departments must permit flexibility in the scheduling of student workers with respect to tests, papers, or other class requirements.
  • GUQ students must be given priority, but if no suitable student can be found, the hiring manager may ask the SEO to advertise within Education City.
  • All students are paid through GMS, whether or not they are US citizens.
  • For additional information, please refer to the Student Employment Handbook.